Join us May 11-13 in Nashville

Music City Dental Conference 2023

About the Event

At the Music City Dental Conference, you'll have the opportunity to meet face-to-face with dental professionals and decision-makers at Tennessee’s largest dental meeting attracting dental professionals from Tennessee and beyond. MCDC will have exclusive use of the Broadway level meeting space in the Renaissance Hotel. Exhibits will be located throughout the Broadway level making it convenient for attendees to visit booths between classes, on breaks, and during the extended midday break.

Prospectus

View Exhibitor & Sponsorship Prospectus

Purchase a Booth

Booth sales for the MCDC Exhibit Hall are open.

Booth Details

6-foot table
2 chairs
1 sign (your company name)

Exhibitor Application

Reach Beyond Your Booth

Are you interested in sponsoring Tennessee's largest dental meeting? Sponsorships for Music City Dental Conference 2023 are available!

Sponsorship Levels

Diamond
Platinum
Gold
Silver
Bronze
Friends

Sponsor Application

For administrative information & questions:

Tennessee Dental Association
Langley Clements
660 Bakers Bridge Avenue Suite 300
Franklin, TN 37067
615-628-0208 ext. 103
615-628-0214 (fax)

Email

Traffic Builders & Exhibitor Incentives:

Exhibits centrally located, designed to increase traffic flow.
No courses or events scheduled 11:30 a.m. – 1:30 p.m. on Friday, May 12, 2023.
Happy Hour in the exhibit area for attendees on Thursday night.
TDA member-dentist mailing list or labels for your preshow promotion at no additional charge (by January 30, 2023).
Lead retrieval through Eleventh & Gather.
Door prize drawings and shopper incentives.

Exhibit Hall Map
Lead Retrieval Information

Terms & Conditions

General Restrictions

The Association reserves the right, without recourse, to restrict or prohibit any exhibit which, in its opinion, is not suitable or in keeping with the character of the exhibition. No live or prerecorded music is permitted. Aisle space may not be used for exhibit purposes, for display of signs, for solicitation of business, or for distribution of cards, circulars, or samples. The rights and privileges of an exhibitor shall not be infringed upon by any other exhibitors. No signs or other articles may be posted, nailed, or otherwise attached to any of the pillars, walls, doors, or other parts of the building. Each exhibit space is designed for one organization. Subletting of space is prohibited. Solicitation by non-exhibitors is strictly prohibited in any form in the Renaissance Hotel.
Representatives
All representatives of exhibiting organizations must be registered two weeks in advance of the meeting. There will be no onsite registration. Exhibiting companies will be allowed two representatives in the exhibit area at any given time. All representatives must have a badge and wear it at all times. Badges will grant access to the exhibit hall floor only. For security purposes, no one will be admitted in the exhibit hall without a name badge. Representatives will be given badges when they check in upon arrival at the Meeting. Exhibit booths must have a representative present in the booth during all hours the exhibit hall is open. No individual will be issued a badge unless he/she is a representative of the company in which name the space is leased.
Arrangement of Exhibits
Exhibitors are required to finalize all booth preparations by set time (see page 2 of prospectus). After this hour, no installation work will be permitted without special authorization by the TDA. Dismantling, removing, and/or packing of exhibits cannot begin earlier than noon on Saturday, May 13, 2023. The exhibitor agrees to arrange his/her exhibits so as not to obstruct or interfere in any way with the general view or the view of the exhibits or other exhibitors, or the free passage of spectators.
Cancellation of Exhibit Space
No refund will be made for cancellations. In the event the exhibition must be cancelled, postponed, or relocated because of fire, strike, government regulations, casualties, acts of God or other causes beyond the reasonable control the Association, the Exhibitor waives any and all claims for damages. The Exhibitor agrees that the sole liability of the Association will be to return each Exhibitor’s rental payment.
Electrical & Other Convention Needs
Information and instructions to order electrical and other needs from the convention center in advance will be emailed once booth assignments have been made.
Sales with Delivery
Sales with delivery on the premises and sales for future delivery of products are permitted. A Tennessee Sales Tax Number is required by the state for making sales at the time of the show. For information concerning a sales tax number, contact the Tennessee Department of Revenue at 615-253-0600. Exhibitors shall be subject to eviction without refund if procedures are objectionable.
Hotel Storage
Information and instructions will be emailed once booth assignments have been made. Shipments are to arrive no more than three (3) days before the event. Shipments received earlier than three days prior will be assessed a $25 per day storage fee. The hotel cannot accept C.O.D. shipments. The hotel charges per box/container for receiving, storage, handling and outbound shipping.
Conduct
The TDA reserves the right to restrict all exhibits which, because of noise, odor, food, drink, or other objectionable features, interfere with the orderly procedure of the exhibition; also to prohibit any display or procedure which in its judgment runs counter to the general character of the exhibition. The solicitation of customers in the aisles will serve as grounds for expulsion from the exhibition.
Liability
It is understood and agreed that the Renaissance Nashville Hotel and the Tennessee Dental Association shall have no liability for injury to any person or for any loss of, or damage to, goods or property of exhibitors prior to, after, or during the time of the exhibit; and that the exhibitor expressly releases the Tennessee Dental Association and the Renaissance Nashville Hotel from every such liability and agrees to indemnify them against all claims for any such injury, loss or damage which may be caused, or contributed to, by the exhibitor.

It is understood that consignment of goods is entirely at the risk of the exhibitor. The exhibitor should note that neither the Renaissance Nashville Hotel nor the Tennessee Dental Association carry fire or theft insurance covering the exhibitor’s property.

These rules and regulations are to be construed as part of all space contracts. The management reserves the right to interpret them as well as to make final decisions on all points the rules and regulations do not cover.
Security
The Association will provide perimeter guard service on Friday night until 7:30 a.m. Saturday morning but will not indemnify exhibitors against loss at any time. Please secure equipment and valuables.